From:  Convention Oversight Committee, CPRCNA

Date:  March 21, 2020

Q: Why did you cancel CPRCNA XXXIV?

A: The circumstances for CPRCNA XXXIV (April 2020) are extraordinary. The State of Maryland is currently under orders of the Governor to prohibit meetings of 50 people or more until further notice from concerns with COVID-19 (coronavirus). While there are different opinions regarding the danger, all reliable sources recommend that large crowds be avoided. In Narcotics Anonymous, we as individuals and service committees are requested to “practice these principles in all our affairs.” These principles include becoming responsible, productive members of society and to be honest, considerate of others and mature in our actions and decisions. We believe the difficult decision to cancel was the most principled decision we could make.

This difficult step means that we will be forced to face some tough financial realities. We have past, present, and future financial liabilities to consider. In the upcoming weeks, we will be carefully analyzing our financial situation with an eye on meeting any outstanding financial commitments and looking forward to preserving the ability to host future conventions.

Q: How do I get a refund for my registration?

A: If you need a refund of your registration, we will work with you and a process of how to do that will be announced soon. However, before you request a refund**, we would like to ask you to consider helping us in this extraordinary challenging time. We have more bills and expenses than we have money. Everyone who works on CPRCNA is a volunteer and recovering addict. We are in a difficult financial situation, and if you can postpone your refund request, or donate your registration to CPRCNA, it will make a huge difference. We deeply appreciate you considering helping us.  We also ask that you consider applying your current registration and/or event ticket purchases to our next convention, April 16 – 18, 2021.

We recognize that this is a huge request given the current financial uncertainties we face right now, and we appreciate our membership’s collective patience as we figure out how to do the next right thing.

**We encourage all members to avoid filing a dispute with Eventbrite. In our experience, once a dispute is filed, your request goes into a process that will take much longer (up to 90 days) for resolution.

If you need to contact CPRCNA XXXIV in regards to registration and/or event ticket purchases, please email us at:  online-registration@cprcna.org.

Q: I have already paid for my rental/hotel/condo and it is non-refundable. Can I still go to Ocean City

A: All of us involved in CPRCNA XXXIV are disappointed that the convention will not be taking place as we expected.  While we don’t have control over members who chose to go to Ocean City that weekend, we suggest that your follow the guidelines suggested by the Town of Ocean City. 

At this time, there are restrictions on travel to Ocean City.  Per the Town of Ocean City website… Mayor Meehan and the City Council urge visitors not to travel to Ocean City at this time.  “We know the warm weather entices people to get outside, but now is not the time to travel to Ocean City.  We are urging residents to practice safe social distancing and avoid crowds at all cost, including playgrounds, skatepark, the beach and Boardwalk.”  Further updates from the Town of Ocean City can be found at:  www.oceancitymd.gov/covid19.

We suggest contacting your housing arrangements provider and see what they can do in this extraordinary circumstance. We have found that some condo managements are providing refunds.  Check to see if they are willing to provide a refund or credit for a future possible rental.

We appreciate your patience while we work out the details. This situation facing the fellowship is unprecedented.  Our host committees work 18-months to bring the annual event to the fellowship using budgets, guidelines and knowledge gained by our experience and predecessors.  Answers will be communicated as soon as we find solutions